Title: Administrative Assistant
Department: School of IT & Computing
Opening Date: September 11, 2026
Closing Date: September 16 ,2026
SUMMARY OF POSITION:
The Administrative Assistant is responsible for providing effective administrative and operational support to the School of Information Technology & Communications (SITC), with a primary focus on facilitating the needs of faculty, staff, and students. The position serves as a central administrative point of contact within the School, providing timely information, coordinating routine administrative processes, maintaining accurate records, and supporting the efficient delivery of School-wide services. The incumbent shall contribute to the effective day-to-day administration of SITC by coordinating administrative requests, maintaining physical and electronic records, supporting communication and information flow, assisting with the coordination of School activities, and ensuring that faculty, staff, and students receive professional, courteous, and responsive administrative support.
DETAILED LISTING OF RESPONSIBILITIES:
- Provides general administrative support to faculty, staff, and students in accordance with established University policies, procedures, and protocols.
- Facilitates the submission, processing, and follow-up of routine administrative requests on behalf of faculty, staff, and students.
- Supports the coordination of School-wide meetings, events, activities, workshops, seminars, examinations, orientations, and other academic or administrative programmes.
- Maintains accurate and up-to-date physical and electronic records relating to the activities of the School.
- Organizes, classifies, files, retrieves, and maintains correspondence, reports, forms, records, and other official documents in accordance with established records-management procedures.
- Ensures the accuracy, completeness, and proper organization of administrative data and documentation maintained by the School.
- Provides administrative support for faculty and staff requests relating to office supplies, equipment, facilities, workspaces, access, and other routine operational requirements.
- Coordinates routine requests for School supplies and administrative resources through the appropriate University systems and channels.
- Maintains relevant administrative databases, directories, trackers, and spreadsheets, ensuring that information is accurate, current, and readily accessible.
- Assists faculty and staff with routine administrative processes and directs them to the appropriate University offices for matters requiring specialized or institutional-level intervention.
- Provides students with accurate information regarding School processes, activities, schedules, contacts, and available University resources, while referring specialized matters to the appropriate personnel.
- Receives and distributes incoming correspondence, mail, packages, documents, and other communications intended for the School.
- Prepares and dispatches authorized outgoing correspondence, documents, mail, and packages.
- Monitors general School email communications and ensures that enquiries and requests are promptly routed to the appropriate faculty or staff member.
- Supports effective communication and information flow between SITC, faculty, staff, students, and relevant University departments and units.
- Uses word-processing, spreadsheet, database, email, and other relevant software applications to support efficient administrative operations.
- Maintains confidentiality and exercises appropriate discretion in handling student, faculty, staff, and institutional information.
- Assists in monitoring routine administrative activities and follows up on outstanding requests to ensure timely resolution.
- Supports the implementation of approved School administrative procedures and ensures compliance with applicable University policies and guidelines.
- Maintains a sound working knowledge of AUN policies, procedures, organizational structure, and administrative processes relevant to the effective performance of the position.
- Identifies routine administrative issues and resolves them within established guidelines, escalating matters requiring higher-level intervention to the appropriate authority.
- Performs other related duties as may be assigned by the appropriate supervisor.
Requirements for the position:
- A Bachelor’s degree in Business Administration or any related field or excellent experience in a similar position.
- Experience working with an executive office team.
- Excellent oral and written English communication skills.
- Proficiency in use of data and information management software as in MS Office Suite & Google Apps.
- Work cooperatively and effectively with others to set goals.
- Ability to undertake self-directed tasks when necessary.
- Excellent time management skills;
- Attention to detail;
- Capacity to prioritize by assessing situations to determine urgency;
- Ability to develop a work schedule, set goals, creates / implements actions plans and monitor progress towards goals;
- Ability to make clear, timely decisions.
Other requirements, abilities for the position:
- Ability to develop a work schedule, set goals, creates / implements actions plans and monitor progress towards goals.
- Knowledge of standard office policies and procedures.
- Skill in developing and maintaining effective working relationships.
- Skill in typing/word processing and use of personal computer/software.
- Ability to maintain a high level of accuracy confidentiality.
How to Apply:
Suitably qualified candidates should Click Here to apply before the closing date of this publication. Only shortlisted candidates will be contacted. AUN is an equal opportunity employer and strives to provide a culturally diverse workforce; we do not discriminate in employment on the basis of race creed, colour, nationality, origin, age, sex, religion and marital status. For information on AUN, visit our Web site at www.aun.edu.ng